RAIS Download 2023: How to Submit Your Annual Social Information Report
If you are an employer in Brazil, you may have heard of RAIS, which stands for Relação Anual de Informações Sociais (Annual Social Information Report). RAIS is a mandatory report that provides data on the labor market in Brazil, such as the number of workers, their wages, their occupations, their sectors, and their social benefits. In this article, we will explain what RAIS is, why it is important, who needs to submit it, when is the deadline, how to download and install the RAIS programs, how to fill out and transmit the RAIS declaration, and where to find more information and support.
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What is RAIS and why is it important?
RAIS is a mandatory report that provides data on the labor market in Brazil
RAIS was created in 1975 by Law No. 7.998/90 and Decree No. 76.900/75, with the objective of supplying the needs of control of the labor activity in the country, as well as providing data for statistical and economic studies. RAIS collects information from all employers in Brazil, such as companies, public agencies, non-profit organizations, individual employers, cooperatives, etc. The information includes data on the establishment (such as name, address, economic activity, etc.) and data on each worker (such as name, CPF, PIS/PASEP/NIT/SUS number, occupation code, admission date, dismissal date, hours worked per week, monthly wage, etc.).
RAIS is used for various purposes, such as calculating the unemployment insurance and the social security benefits
The data collected by RAIS are used for various purposes by different entities and institutions. For example:
The Ministry of Labor and Social Security uses RAIS to calculate the unemployment insurance (seguro-desemprego) and the annual salary bonus (abono salarial) for workers who meet certain criteria.
The National Institute of Social Security (INSS) uses RAIS to calculate the social security benefits (previdência social) for workers who contribute to the system.
The Brazilian Institute of Geography and Statistics (IBGE) uses RAIS to produce statistics on employment and income in Brazil.
The Federal Revenue Service (Receita Federal) uses RAIS to cross-check information with other tax declarations.
The Central Bank of Brazil (Banco Central do Brasil) uses RAIS to monitor the economic activity and credit operations in Brazil.
The National Council for Scientific and Technological Development (CNPq) uses RAIS to evaluate the scientific and technological development in Brazil.
As you can see, RAIS is a vital report for the Brazilian labor market and social policies, and it is essential that you submit it correctly and on time.
Who needs to submit RAIS and when?
Only companies from Group 4 (public agencies and international organizations) need to submit RAIS for the year 2022
In 2019, the government introduced a new system called eSocial, which is a digital platform that integrates the data of workers from different sources, such as RAIS, FGTS, CAGED, etc. The implementation of eSocial is gradual and divided into four groups of employers:
Group 1: Companies with annual revenues above R$ 78 million.
Group 2: Companies with annual revenues below R$ 78 million, except for those included in Group 3.
Group 3: Micro and small companies (ME and EPP), individual microentrepreneurs (MEI), individual employers (CEI), domestic employers (eSocial Doméstico), and non-profit entities.
Group 4: Public agencies and international organizations.
The groups have different deadlines to start using eSocial and to stop submitting RAIS. For the year 2022, only the companies from Group 4 need to submit RAIS, as they have not yet started using eSocial. The other groups have already migrated to eSocial and do not need to submit RAIS anymore.
The deadline for submitting RAIS 2023 is May 10, 2023
The deadline for submitting RAIS for the year 2022 is May 10, 2023. This means that you have until this date to download and install the RAIS programs, fill out and transmit the RAIS declaration, and correct any errors or inconsistencies. If you miss the deadline, you may face penalties and fines, as well as jeopardize the rights of your workers to receive the unemployment insurance and the annual salary bonus.
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How to download and install the RAIS programs?
You need to download the GDRAIS 2022 or the GDRAIS Generic 1976-2021, depending on your case
To submit RAIS, you need to use one of the two programs available on the RAIS website: GDRAIS 2022 or GDRAIS Generic 1976-2021. The GDRAIS 2022 is the program that allows you to fill out and transmit the RAIS declaration for the year 2022. The GDRAIS Generic 1976-2021 is the program that allows you to fill out and transmit the RAIS declaration for any year between 1976 and 2021, in case you need to correct or update any previous declaration. You can download both programs from , where you will also find instructions on how to install them.
You need to uninstall any previous version of the GDRAIS programs before installing the new one
Before installing the GDRAIS programs, you need to uninstall any previous version that you may have on your computer. This is because each version of the GDRAIS programs is valid only for a specific year, and using an outdated version may cause errors or inconsistencies in your RAIS declaration. To uninstall a previous version of the GDRAIS programs, you need to go to Control Panel > Programs > Uninstall a program, select the GDRAIS program that you want to uninstall, and click on Uninstall.
You need to have Java version 9 or higher installed on your computer
The GDRAIS programs require Java version 9 or higher to run properly. Java is a software that allows you to run applications that are written in Java programming language. If you do not have Java installed on your computer, or if you have an older version than 9, you need to download and install it from , where you will also find instructions on how to do it.
How to fill out and transmit the RAIS declaration?
You need to follow the instructions in the Manual of Orientation of RAIS 2022
To fill out and transmit the RAIS declaration, you need to follow the instructions in the Manual of Orientation of RAIS 2022, which is a document that contains all the rules and procedures for submitting RAIS. You can download it from , where you will also find other useful documents, such as guides, tutorials, FAQs, etc. The Manual of Orientation of RAIS 2022 covers topics such as:
How to register and update your establishment data.
How to register and update your worker data.
How to import data from other sources, such as eSocial, CAGED, etc.
How to validate and correct your RAIS declaration.
How to generate and print the RAIS receipt.
You should read the Manual carefully and follow the steps accordingly to avoid any mistakes or omissions in your RAIS declaration.
You need to use a valid digital certificate to transmit the RAIS declaration
To transmit the RAIS declaration, you need to use a valid digital certificate, which is a document that proves your identity and allows you to sign documents electronically. The digital certificate must be issued by an accredited entity, such as Serasa Experian, Certisign, etc. You can check the list of accredited entities on . If you do not have a valid digital certificate, you need to obtain one before transmitting the RAIS declaration.
You can check the status of your RAIS declaration on the RAIS website
After transmitting the RAIS declaration, you can check the status of your submission on the RAIS website. The status can be one of the following:
Received: This means that your RAIS declaration was received by the system, but not yet processed.
Processed: This means that your RAIS declaration was processed by the system, and no errors or inconsistencies were found.
Rejected: This means that your RAIS declaration was processed by the system, but some errors or inconsistencies were found. You need to correct them and transmit the RAIS declaration again.
You can check the status of your RAIS declaration by entering your CNPJ or CEI number and your RAIS receipt number on . You can also download a report that shows the details of your RAIS declaration, such as the number of workers, the total wages, etc.
Conclusion
RAIS is a vital report for the Brazilian labor market and social policies
In conclusion, RAIS is a mandatory report that provides data on the labor market in Brazil, such as the number of workers, their wages, their occupations, their sectors, and their social benefits. The data collected by RAIS are used for various purposes by different entities and institutions, such as calculating the unemployment insurance and the social security benefits for workers, producing statistics on employment and income in Brazil, monitoring the economic activity and credit operations in Brazil, evaluating the scientific and technological development in Brazil, etc.
You should submit your RAIS declaration as soon as possible to avoid penalties and ensure your workers' rights
If you are an employer from Group 4 (public agencies and international organizations), you should submit your RAIS declaration for the year 2022 as soon as possible. The deadline for submitting RAIS 2023 is May 10, 2023. To submit RAIS, you need to download and install the GDRAIS programs, fill out and transmit the RAIS declaration using a valid digital certificate, and check the status of your submission on the RAIS website. If you miss the deadline or submit an incomplete or incorrect RAIS declaration, you may face penalties and fines, as well as jeopardize the rights of your workers to receive the unemployment insurance and the annual salary bonus.
You can find more information and support on the RAIS website or contact the Ministry of Labor and Social Security
If you have any questions or doubts about RAIS, you can find more information and support on the RAIS website, where you will find manuals, guides, tutorials, FAQs, and other useful documents. You can also contact the Ministry of Labor and Social Security by phone, email, or chat, and get assistance from their experts. The contact details are available on .
FAQs
What is the difference between RAIS and eSocial?
RAIS and eSocial are both systems that collect data on the labor market in Brazil, but they have some differences. RAIS is a report that is submitted once a year, while eSocial is a platform that integrates the data of workers from different sources in real time. RAIS is mandatory for all employers in Brazil, while eSocial is being implemented gradually and divided into four groups of employers. RAIS requires the use of specific programs (GDRAIS), while eSocial can be accessed through different channels (web service, web portal, etc.).
How can I check if I need to submit RAIS or not?
You can check if you need to submit RAIS or not by entering your CNPJ or CEI number on . The system will inform you if you belong to Group 4 (public agencies and international organizations) and need to submit RAIS for the year 2022, or if you belong to another group and have already migrated to eSocial and do not need to submit RAIS anymore.
How can I correct or update a previous RAIS declaration?
If you need to correct or update a previous RAIS declaration, you need to use the GDRAIS Generic 1976-2021 program, which allows you to fill out and transmit the RAIS declaration for any year between 1976 and 2021. You can download it from , where you will also find instructions on how to install it. You need to follow the same steps as for submitting a new RAIS declaration, but selecting the year that you want to correct or update.
What are the penalties and fines for not submitting RAIS or submitting it late or incorrectly?
If you do not submit RAIS or submit it late or incorrectly, you may face penalties and fines according to the Law No. 7.998/90 and Decree No. 76.900/75. The penalties and fines vary depending on the number of workers, the duration of the delay, and the severity of the error. The minimum penalty is R$ 425.64, plus R$ 106.40 per worker. The maximum penalty is R$ 42,641.00.
How can I get a copy of my RAIS receipt?
You can get a copy of your RAIS receipt by entering your CNPJ or CEI number and your RAIS receipt number on . The system will generate a PDF file that you can download and print. The RAIS receipt is a document that proves that you have submitted your RAIS declaration correctly and on time. 44f88ac181
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